Sage 300 Electronic Data Management
RJC Accounting Software Solutions supports the Sage 300 Electronic Data Management. This enhanced document distribution and archiving solution helps companies to significantly improve their document distribution and archiving processes from Sage 300. The solution covers invoices and statements to sales orders and remittance advices, the specialist document distribution solution streamlines and automates the delivery of any outgoing business communication.
Outgoing documents are delivered in just one click, significantly reducing administration time, whilst at the same time improving the company’s image and aiding the easy storage and retrieval electronically of archived documents.
Reduces administration time – instant document distribution allows staff to focus on more productive tasks
Automatically archives documents – saves time manually filing and retrieving documents and helps to eliminate filing errors and control file naming
Instantly delivers documents – no need for the use of third party software to confirm access to Outlook
Improves internal communication – relevant contacts, such as sales people & customer service, can be copied in to emails to stay informed about customer communications
Secure & tax compliant PDFs – sends 128 bit encrypted PDFs as standard, with the optional use of Adobe CDS advanced digital signatures
Improves company image – logos and company branding can be added to documents, with different form designs and stationery sets available as required
Pre-designed emails – HTML email templates can be personalised with account details and include logos and company branding.
ACCarchive eDMS (Enterprise Document Management System)
RJC Accounting Software Solutions together with DocuVision through its suite of eDMS modules helps customers to manage any document type, whether it be in paper or digital format. Many documents are generated daily by Sage X3 (Accpac) and other add on business applications.
ACCarchive eDMS comes in different versions catering for all sizes of business from a single user to an unlimited amount of users. Being integrated into Sage X3 we are able to leverage the data and knowledge that exists in Sage 300.
Documents can be verified against Sage 300. Using this data, users have the ability to search by any data field that exists in the ERP system relating to a transaction or master account.
The final advantage comes with the ability to run missing document reports by comparing documents not captured in eDMS but generated in Sage 300, allowing customers to manage the RISKS that missing documents can cause, such as bad debts, correct payments to suppliers, missing contracts, etc.